DINEVENT VENUE SOURCING SERVICES

"Leave the venue sourcing to us and give all your attention to what matters the most.”

Finding the perfect venue for an event alone can feel like searching for a needle in a haystack, as it demands a lot of effort, time, patience, and a keen eye. At DINEvent, we help clients find the most suitable venue for their upcoming event by exploring all the top options available at their specified location. 

Our extensive network of premier venues and deep industry knowledge gives us access to some of the most sought-after locations. With us by your side, you won't have to worry since we handle every aspect of the venue-sourcing process, from initial consultation to final shortlisted venue site inspection. Rely on our expertise to find a venue for an event!

Before we connect, look at the services we offer under venue sourcing!!

StEP 1: SHARE

After sharing the details of your event via DINEvent's RFP, our team of specialists manage the procurement process from start to finish. We leverage our relationships and dining expertise to provide you with a collection of world-class venues.

STEP 2: SELECT

Consider one or more options from a carefully curated Venue Proposal, then select one based on your particular event needs and preferences. Your dedicated sourcing specialist will schedule site visits, contract negotiate and secure details on your behalf.

STEP 3: SECURE

Once you make a selection, your sourcing specialist will connect you directly to the venue of your choosing to finalize the booking and secure the space. Explore DINEvent’s planning services for support beyond site sourcing and selection.

 

SERVICES INCLUDED IN OUR VENUE SOURCING

Utilize Proprietary Resources To Identify Suitable Venues

We leverage our proprietary resources to identify venues for events that align with your specific requirements. These resources allow us to explore a wide array of options, from expansive venues for corporate events to unique hidden restaurants for events. By considering essential factors such as guest capacity, style, budget, and location, we narrow down the top choices for you.

Develop And Submit Requests For Proposals (RRPs)

Once we have identified a list of potential venues, we develop and submit detailed “Requests for Proposals.” Each RFP is carefully crafted to include every aspect of your event’s requirements, such as technical specifications, layout preferences, and food & beverage needs. Through comprehensive RFP submissions, we ensure that venue managers can respond with accurate and tailored proposals.

Compile, Organize, And Evaluate Venue Options

After receiving responses to the RFPs, we systematically compile and organize those responses into a structured format that allows easy comparison of each venue option. In the evaluation process, our team focuses on critical criteria, including location, capacity, amenities, and cost, ensuring you have a clear and concise overview of each choice.

Recommend Strategies To Reduce Costs And Minimize Risks

Besides presenting venue options, our event services include strategic recommendations to optimize your budget and reduce potential risks. This includes identifying opportunities for negotiating favorable terms, such as securing discounted rates for off-peak dates or negotiating flexible cancellation policies. We also conduct a detailed review of venue contracts to ensure no hidden fees or conditions could impact your budget.

Coordinate Site Inspections

To further assist in your decision-making process, we coordinate and manage site inspections of the shortlisted venue for events. We schedule visits at convenient times, allowing you to personally experience the venues and assess their suitability for your event. Our team accompanies you on these inspections, providing expert insights on how the venue can be utilized, identifying potential challenges, and ensuring all your questions are answered.

From discovering the perfect restaurants for corporate events to securing the ideal hotel for events, we find venues for every occasion. So, connect with us today!! If you have any questions about our service, contact us at info@dinevent.com.
 

FAQs

  • We thoroughly evaluate each option to ensure the venue meets your corporate standards. We assess key factors such as technology infrastructure, accessibility, privacy, and the availability of required amenities. To double confirm that the selected venue is best, we organize site inspections to allow you to review the venue personally. 

  • Whether you are searching for restaurants for private events or luxury hotels for meetings and conferences, we offer a wide range of venues tailored to corporate events.

  • In addition to venue selection, we offer various support services, including event vision and strategy, creative ideation and design, event management, production, and on-site staffing.

  • Contact us and let DINEvent experts find the venue for your corporate event by utilizing our expertise and industry connections. All you need to do is “fill out the form ” with all required information, including name, phone number and email, number of attendees, and more.

Let's create extraordinary events together.